International Mobility with University Funding for Study Purposes

 Access to mobility programmes requires enrolment—for the academic year in which the mobility takes place—in one of the following degree cycles at the University for Foreigners:

• Bachelor’s degree programme
• Master’s degree programme
• PhD programme
• Master’s programme

Each international university sets its own language requirements that incoming students must meet in order to undertake a mobility period. You must therefore verify (on the host university's website or by contacting their mobility coordinator):

• what the language of instruction is at the host university
• what the minimum required proficiency level is
• whether you are required to provide an official language certificate or any other form of language proficiency proof

The activities you may undertake during your mobility must be strictly related to the learning objectives of your degree programme. Within these limits, and in full alignment with your Learning Agreement, during your study period abroad at the host university you will be able to:

• attend courses and take exams and assessments included in the curriculum of the host university
• carry out activities related to the preparation of your thesis
• undertake research activities for the purpose of writing your doctoral dissertation
• participate in a continuous blended mobility combining the aforementioned activities

Given the importance of ensuring a high-quality international mobility experience aimed at undertaking activities at the host university, during the mobility period you will not be allowed to, under penalty of cancellation of your mobility and the required repayment of the mobility grant:

• attend courses and take exams at the Università per Stranieri di Perugia
• graduate at the Università per Stranieri di Perugia

The countries where you can undertake a mobility period and the specific host universities are specifically listed in each Selection Call or Notice and in the related ProErasmus application. Mobility cannot be carried out in countries or at destinations other than those indicated.

In this section you can find, where available, the information sheets (commonly called "datasheets") that the University receives from its international partner institutions.

Kanda University

Kyoto University of Foreign Studies

Momoyama University

Universidad de Quintana Roo

University of Shiga Prefecture

Tokyo University of Foreign Studies

Kyoto University of International Studies

Kyoto Sangyo University

Anahuac Veracruz

Florida State University

IRI - Universidade de Sao Paulo

EAN

University of Economics and Pedagogy - Karshi

Badji Mokhtar Annaba University

The University of Information Technologies and Management 

Universidade Federal da Paraíba 

University of Chester

Shanghai International Studies University

Blida 2

The allocation of a mobility placement generally includes a support grant. The amount of this grant depends on a wide range of variables (including, among others: travel distance, destination country, mode of travel, disadvantaged backgrounds) and typically consists of the sum of:

• a main contribution from university funds
• additional contributions from the Ministry of Universities
• additional contributions from the Umbria Regional Agency for the Right to University Education

A more precise calculation of the grants can be found in the Mobility Selection Calls; however, even in these it is not always possible to determine the amount of some contributions, as their funds become available only after the Call has been approved.

As a general guideline, it may be useful for you to know the following about the main contribution:

• this contribution is generally disbursed upon your arrival at your destination, and the balance paid upon your return
• the amounts typically range:
  • for travel, from a minimum of €300.00 to a maximum of €1,100.00
  • for accommodation, from a minimum of €400.00 to a maximum of €650.00 per month

Mobility normally takes place:

• in the academic year following the publication of the selection call
• in accordance with the academic calendar of the host university
• within the period between 1 June 2026 and 30 September of the following year.

In order to allocate mobility opportunities, a selection process is required. For this purpose:

• the University for Foreigners of Perugia publishes a Selection Call, inviting interested applicants to submit their application by a set deadline using the ProErasmus platform;
• a selection committee reviews the applications and compiles a merit ranking list;
• the Rector allocates the requested destinations, along with the associated grants, until available funds are exhausted.

Only if the number of assignments is lower than the available funds, the University for Foreigners of Perugia may publish an Additional Notice, in which eligible applications are considered in the order of submission. This results in the immediate allocation of mobility placements and the relevant grant, up to the limit of available funds.

The first step is to identify your mobility destination from those offered by the University. This should be done well in advance of the application deadline indicated in the call for applications, and you can usefully begin this process even before the call is published.

When doing so, you should pay particular attention to ensuring:

• that you meet the language requirements of your chosen host university
• that your academic status is in line with the requirements of the host university
• that the academic offering of the host university is consistent with the learning objectives of your degree programme, so that you can actually select appropriate courses and activities

The necessary information is:

• usually available on the websites of international universities, within the section dedicated to incoming Erasmus+ mobility
• otherwise obtainable by corresponding with the Erasmus coordinators of the host university, whose contact details are normally available on the ProErasmus platform or on the host university’s website

Before applying for the selection, you must have already finalized your study plan proposal. Please note that a separate study plan proposal is required for each mobility destination you are interested in.

To prepare your study plan proposal, you must use the ProErasmus application, which will ask you to provide the following mandatory information in successive steps:

• your motivations, related to your academic path, for choosing that destination
• the language skills you possess in relation to those required by the chosen host university
• the semester in which you wish to undertake the mobility period
• the duration of your mobility (in months, or days in the case of short mobilities)
• a list of the academic activities you intend to take at the chosen host university, indicating the corresponding credits
• the hyperlink – URL – to the host university’s web pages where the descriptions of the course offerings and other relevant information for evaluating your study plan proposal can be found

Your study plan proposal will be reviewed by your mobility tutor, who – in compliance with the deadlines specified in the Call – may:

1. approve it, allowing you to proceed with your application for that specific destination
2. request modifications
3. reject it with justification, in which case you may submit a new one if you wish

Remember that a separate study plan proposal, validated by your tutor, is required for each destination.

You can apply for a Call for Applications or a Mobility Notice through the ProErasmus platform, which you can access using your institutional university credentials.

Once you are in the ProErasmus dedicated area:

• you can select one or more of the academic proposals approved by your tutor, authorizing the submission of your application;
• you will receive an email confirming successful completion of the process;
• you will also receive an email when the selection process has been finalized, informing you of the outcome.

Go to ProErasmus

The Erasmus and International Mobility Service will, immediately after your mobility assignment has been confirmed, notify the host university (so-called "nomination"). This means the host university where you will complete your mobility will receive all the relevant information (your personal data, mobility period, etc.).

At this point:

• The more organized universities will promptly send you an email providing you with the necessary information to help you decide whether or not to accept your mobility placement (the so-called "application" procedure), which generally includes an application form, request for an identity document, and other paperwork. The most important part of the application, however, is the Learning Agreement, which will be discussed in the next section.
• However, you might not receive any communication. In this case, you will need to seek information from the host university about their "application" procedure.

The usual outcome of the application process is the issuance of an acceptance letter. However, if documentation is insufficient, deadlines are not met, or simply due to unforeseen difficulties at the host university, the application process might be unsuccessful. If this happens through no fault of your own, you will be entitled to be assigned a new destination—provided you have indicated one and it has been validated by the commission.

After you have been awarded a mobility placement, you must ensure that your Learning Agreement is shared with and approved by the host university. The Learning Agreement defines your study plan abroad and ensures the recognition of the credits you will earn.

To do this, you need to:

1. reconfirm that the academic offer at your chosen university matches the learning activities indicated in your validated study plan. If there have been any changes, you may update the Learning Agreement as necessary, while remaining faithful to your original project;
2. download, complete, sign, and save in .pdf format the Learning Agreement extra-Erasmus Before the Mobility form;
3. upload the completed document to ProErasmus by accessing Phase B, then selecting from the dropdown menu the document entitled "LA extra-erasmus before the mobility"; fill in all mandatory fields and authorize the submission to your mobility tutor and the Rector’s delegate for Erasmus+ and international mobility;
4. await notification via email regarding the outcome of the document’s evaluation.
5. If the evaluation is positive, the document—already signed by the Rector’s delegate for international mobility—will be sent to your institutional email address. You are responsible for forwarding it to the host institution for their signature and then sending the fully signed document to the Erasmus and International Mobility Service.

The Learning Agreement is the most important component in the acceptance procedure at your host university, but its signature does not replace the acceptance letter, which remains the essential document for entering into the financial agreement with the University for Foreigners of Perugia and for being eligible to receive the mobility grant.

Once your Learning Agreement has been finalized and you have received confirmation of acceptance from the host university, you must proceed—via the ProErasmus platform—to sign, strictly prior to the start of your mobility, the financial mobility agreement, which outlines the rights and obligations of both parties.

You will therefore need to:

1. access the dedicated function in ProErasmus (Phase D "Mobility Management" -> Function C "financial agreement") to initiate the creation of the agreement;
2. enter your relevant information in the guided process (mobility dates, type of travel, and bank details) and then submit it to the Erasmus and International Mobility Service;
3. wait for a notification email confirming the validation of the agreement by the Erasmus and International Mobility Service;
4. download, sign, and upload the agreement within the platform, activating the submission to the University’s legal representative for signature;
5. wait for a notification email confirming the completion of the financial agreement process.

Once your Learning Agreement and financial agreement have been finalized, it is in your best interest to proceed as soon as possible to:

• check the availability of healthcare services abroad, and take out insurance if necessary
• review the entry and registration procedures in the host country (e.g. apply for a visa if you are a non-EU student)
• search for accommodation (you may use the services offered by the host university if available)
• purchase your travel ticket

Please note that most universities organize a welcome and orientation event for international students at the start of each semester. Make sure to plan your arrival so you can participate in this or any other event organized by the host university, as communicated to you.

Upon arrival at the host university, you are required to immediately present yourself for an initial meeting with the representatives of the host institution (usually at the International Relations Office) to obtain the Certificate of Arrival and Registration.

The date indicated on this certificate will be used to determine the start of the scholarship payment period. For this purpose, you must promptly send a scanned copy of the certificate via email to erasmus@unistrapg.it.

Certificate of Arrival and Registration

It may happen that during your mobility period, for various reasons, you consider it necessary to make changes to your Learning Agreement. This is only possible within the first 30 days from the start date of your mobility.

To do this, you will need to:

• informally contact your mobility tutor as well as the international mobility coordinator at the host university to ensure the appropriateness of your request
• download, complete, sign, and save in .pdf format the Learning Agreement during the mobility form
• upload it to proErasmus by accessing Phase B and selecting from the drop-down menu the document called "LA extra-erasmus during the mobility"
• fill in the required fields and authorize the submission to your mobility tutor and to the Rector's Delegate for International Mobility
• wait for the outcome of the document assessment, which will be communicated by e-mail. If approved, you will receive your proposal for the Learning Agreement During the Mobility signed by the Rector’s Delegate for International Mobility
• then send the document to the host university to be signed by the relevant contact and finally forward it to the Erasmus and International Mobility Service at erasmus@unistrapg.it

The extension must be requested at least 30 days before the originally planned end date. In the case of a second extension, the advance notice is reduced to 15 days.

To do this, you must:

• informally contact your mobility tutor as well as the Erasmus coordinator at the host university to ensure the appropriateness of your request
• download, complete, sign, and save as a .pdf file the extension request form. Only if you intend to add new learning activities during the requested extension period, you must also include a Learning Agreement During the Mobility with the extension request (as a single .pdf file containing both the extension request and the LA During the Mobility).
• upload the request in ProErasmus by accessing Phase B and selecting "extra-erasmus mobility extension" from the drop-down menu
• fill in the required fields and authorize submission to your mobility tutor and to the Rector’s Delegate for International Mobility
• wait to be notified by e-mail of the outcome of the document review; if approved, you will receive the signed "extra-erasmus mobility extension request" at your institutional e-mail address
• it is your responsibility to forward the document to the host university so it can be signed by the appropriate person and then sent back to the Erasmus and International Mobility Office

At the end of your mobility period, you will need to:

• request and obtain the Final Mobility Certificate before your departure. Without this certificate, your mobility period cannot be recognized and you will be required to return any funds you have received. This document:
  • must be signed and, if possible, stamped by the mobility coordinator at the host institution
  • must state the actual start and end dates of your mobility period
• request and obtain the Transcript of Records before your departure. This is the document in which the host university certifies the activities you have completed during your mobility. Without this certificate, your academic activities abroad cannot be recognized

These documents must be uploaded to the ProErasmus platform, in the section dedicated to the management and reporting of your mobility (Function D).

If your host university is unable to provide you with the required documents in paper form before your departure, it is possible to obtain them afterwards, including by having them sent directly by email to the Erasmus and International Mobility Office of the Università per Stranieri di Perugia at erasmus@unistrapg.it.

Final Mobility Certificate

The Transcript of Records issued by the host university is the prerequisite for submitting a request to validate the activities completed during your mobility period. To proceed, you must:

• download, complete, sign, and send the form below by email to erasmus@unistrapg.it; the form will be submitted for evaluation to the Rector’s delegate for the Erasmus+ programme and international mobility
• wait for the outcome of the evaluation by the delegate, following which—if successful—the validated activities will be recorded in your student records

Final Validation Request Form for Activities Completed Abroad

Each Department appoints a faculty member for each Degree Programme as the “mobility tutor”, responsible for:

• coordinating mobility programme activities within the relevant Degree Programme
• providing guidance on the academic and training opportunities offered by host institutions
• assisting in the preparation of the academic or training activity plan to be carried out at the host institution

List of Mobility Tutors

The staff of the Erasmus and International Mobility Service, in collaboration with the Rector's Delegate for Mobility, generally organizes:

1. a seminar presenting the Mobility Call
2. an orientation seminar for recipients of international mobility grants, during which all the steps to correctly complete the application process and approve the Learning Agreement are explained
3. a pre-departure orientation seminar (check), where all the steps for properly organizing and managing the procedures related to the mobility period and the use of the relevant forms are illustrated

The dates of the seminars are communicated to students by email.