(SMS - KA131 and KA171 actions)
Students enrolled in a first-cycle degree program, master's degree program, or doctoral program at the Università per Stranieri di Perugia may undertake an internship/traineeship at a company, university, research or training center, organization, or institute (excluding European institutions or organizations managing European programs) in one of the countries listed in the Call for Applications, through the Erasmus+ SMT (Traineeship Mobility) action of the Erasmus+ Programme, and receive financial support.
Erasmus+ SMT Mobility: Who, Where, How and When
Access to mobility programmes requires enrollment—for the academic year in which the mobility will take place—in the following cycles of study at the Università per Stranieri:
- Bachelor's degree programme
- Master's degree programme
- PhD programme
The traineeship can be carried out within twelve months of graduation, provided that the application is submitted before the degree is awarded.
There are two distinct types of mobility available:
- The so-called "Erasmus Long mobility" has a minimum duration of 2 months (60 days) and a maximum of 12 months (360 days). At the University for Foreigners of Perugia, this type is open to all eligible categories of participants.
- The so-called "Erasmus Short mobility" has a minimum duration of 5 days and a maximum of 30 days. At the University for Foreigners of Perugia, this type is reserved exclusively for PhD candidates.
The activities you may carry out during your mobility period must be closely linked to the learning objectives of your study programme. Within these limits, and in strict accordance with what is set out in your Learning Agreement, during your Erasmus mobility for traineeship you may undertake:
- a curricular traineeship
- a voluntary traineeship or a post-graduate traineeship
In view of the importance of a high-quality international mobility period aimed at carrying out your placement at the host institution, you are not permitted, under penalty of the cancellation of your mobility and the requirement to return your mobility grant, to:
- attend courses or take exams at Università per Stranieri di Perugia
- graduate at Università per Stranieri di Perugia
The countries where a mobility period can be undertaken are specifically indicated in each Call for Applications.It is not possible to undertake mobility in countries or destinations other than those specified.
Currently, for Calls and Notices related to the KA131 action, the possible destination countries are:
- Programme Countries, which include: the Member States of the European Union, countries of the European Economic Area (Iceland, Liechtenstein, Norway), and countries that are EU candidate members (Turkey, Serbia, and the Republic of North Macedonia)
- Partner Countries, the detailed list of which is available at: https://erasmus-plus.ec.europa.eu/programme-guide/part-a/eligible-countries
Assignment of a mobility placement is typically accompanied by a support grant. The amount of this grant is subject to a number of variables (including, but not limited to: travel distance, destination country, mode of travel, circumstances of fewer opportunities). It generally consists of the sum of:
- a main contribution from European Union funds
- an additional contribution from European Union funds dedicated to students in conditions of "fewer opportunities"
- additional contributions from the Ministry of University and Research
- additional contributions from the Umbria Regional Agency for the Right to University Study
A more precise calculation of these contributions is provided in the Mobility Selection Calls.
For general guidance, it is useful to know the following about the main contribution:
- as a rule, the European Union contribution is paid to you, amounting to 80% of the total, upon your arrival at the destination, with the balance paid upon your return;
- amounts for "long-term" mobility may range:
- for travel, from a minimum of €28.00 to a maximum of €1,735.00
- for living expenses, from a minimum of €500.00 to a maximum of €550.00 per month
The eligibility periods for carrying out Erasmus+ SMT mobility are defined in the calls for applications/selection notices.
What steps are required to start a mobility period?
A selection process is required for each type of mobility programme. To this end:
- the Università per Stranieri di Perugia annually publishes a Call for Applications, inviting interested candidates to apply via the ProErasmus platform by a specified deadline
- a selection committee reviews the applications and compiles a merit ranking, which is then approved by the Rector with an official decree assigning the requested placements
The first step is to independently find a host institution willing to accept you as an intern, which typically occurs through direct contact via institutional email. The selection calls/notices provide detailed information regarding the admissible types of host institutions.
Once you have identified a destination of interest and obtained their willingness to host your internship, you will need to acquire a "letter of acceptance"; a template for this letter is provided below.
To submit your application to the selected institution, you will first need to prepare:
- your CV, typically drafted using the Europass format (https://europass.europa.eu/it/create-europass-cv);
- a cover letter (https://europass.europa.eu/it/create-europass-cover-letter)
To find a suitable host institution, you can:
- consult the list of institutions that have previously hosted SMT mobilities (PLEASE NOTE: the possibility of activating a mobility with one of these institutions must be verified in advance by the interested student through direct contact with the relevant contact person)
- contact the mobility tutor for your degree programme
- visit websites for searching internships abroad, including:
https://www.scambieuropei.info/category/partire/stage
When contacting the identified host organization, you are responsible for verifying the working language to be used during the internship and ensuring you meet the minimum required proficiency.
Before taking part in the selection process, you must have already completed your training proposal.
To prepare your training proposal, you will need to use the ProErasmus application, which will require you to enter the following mandatory information in successive steps:
the details of the proposed host institution, specifically:
- legal name
- host country
- registered address
- website
- full name of the contact person
- contact person’s email and telephone number
the details of the proposed traineeship/internship, including:
- a brief description of the proposed destination
- a description of the learning activities planned during the mobility period
- a statement of your reasons for choosing the destination in relation to your academic pathway
- Knowledge, skills and competences to be acquired during the mobility experience
the type of traineeship/internship you are proposing, chosen from:
- curricular
- voluntary
- postgraduate
the duration of the proposed traineeship, the period in which it will take place, and the total number of working hours
Your training proposal will be reviewed by your mobility tutor, who—according to the deadlines stated in the Call—may:
- approve it, allowing you to proceed with submitting your application for that specific destination
- request modifications
- reject it with justification, in which case you may prepare a new one if you wish
You can submit an application for a Call for Applications or a Mobility Notice through the ProErasmus platform, which you can access using your university institutional credentials.
Once in the dedicated ProErasmus area, you can complete your application by confirming the study plan approved by your tutor and authorizing the submission of your application:
- by attaching your Curriculum Vitae
- by attaching the letter of acceptance signed by the proposed hosting institution
You will receive an email confirming the successful completion of the process and indicating the assigned protocol number.
You will receive a final email once the selection process has concluded, informing you of the outcome of your application.
What should I do after being assigned a mobility placement?
After you have been awarded a mobility placement, you must ensure that your project is accompanied by a finalized Learning Agreement, which defines the study plan to be undertaken abroad and guarantees the recognition of any credits (ECTS) earned.
To do this, you need to:
- download and complete the document entitled "Learning Agreement Before the Mobility" using the template available below
- upload the completed and signed form to ProErasmus (Phase C -> Function C), authorising it to be sent to your mobility tutor and to the Rector’s delegate for the Erasmus+ and international mobility programme
- wait to receive notification via email regarding the outcome of the document evaluation; if approved, you will be able to sign your approved Learning Agreement proposal and send it to the host institution to be signed by the relevant authority, then return it to the Erasmus and International Mobility Service at erasmus@unistrapg.it
If the described procedure does not have a positive outcome, your mobility placement will be revoked.
Once your Learning Agreement has been finalized, you will be able to access the financial agreement for your mobility period through the ProErasmus application, which is essential in order to receive your mobility grant.
You will then need to:
- access Phase C "Mobility Management" in ProErasmus, and from there go to Function D "Financial Agreement"
- complete the guided procedure by entering the required information (type of travel – ordinary or green – and your bank details), and submit it to the Erasmus and International Mobility Service
- wait for an email notification confirming the formal validation of the agreement
- download, sign, and re-upload the agreement in the procedure, activating submission to the University’s legal representative for the relevant signature
- wait for an email notification confirming that the financial agreement has been finalized
Once your Learning Agreement and financial agreement have been finalized, it is in your best interest to proceed as soon as possible with the following:
- check the healthcare services available abroad and, if necessary, take out an insurance policy
- check the entry and registration procedures required by the host country (e.g., entry visa for non-EU students)
- find accommodation (making use of the services offered by the host university if available)
- purchase your travel ticket
How should I manage my mobility period?
At the start of your mobility, you are required to:
- obtain a certificate of internship/traineeship commencement using the template provided below
- send the aforementioned certificate of internship/traineeship commencement by email toerasmus@unistrapg.it
Failure to comply with the above will prevent us from processing the payment of your mobility grant advance.
During your mobility period, for each month of your stay, you will be required to complete a daily attendance register.
The register:
- must be reviewed and signed by the mobility contact person at the host institution in the designated section
- may be requested at any time by the Erasmus and International Mobility Office to verify proper completion of the mobility period
- must be submitted at the end of the mobility period
During your mobility period, for various reasons, you may find it necessary to make changes to your Learning Agreement. This is possible, exclusively for the so-called "long" mobility type, only within the first 30 days after the start date of your mobility.
To do this, you must:
- get in informal contact with your mobility tutor as well as the representative of the host institution, to ensure the appropriateness of your request
- download the dedicated form titled "Learning Agreement during the mobility" which can be found below
- complete the form, sign it, scan it, and upload it to ProErasmus using the dedicated function (Phase C - Function C), authorizing its submission to your mobility tutor and to the Rector’s delegate for the Erasmus+ and international mobility program
- wait for notification of the evaluation outcome via email. If approved, you will be able to sign your approved Learning Agreement During the Mobility, send it to the host institution for the relevant signatures, and then forward it to the Erasmus and International Mobility Office at erasmus@unistrapg.it
The extension, which is only available to beneficiaries of so-called "long" mobility, must be requested at least 30 days before the originally scheduled end date.
To do this, you will need to:
- informally contact your mobility tutor as well as the contact person at the host institution, to ensure that your request is appropriate
- download the paper form entitled "request for extension"
- complete the form, sign it, scan it and upload it to ProErasmus using the dedicated function (Phase C - Function C), authorising its submission to your mobility tutor and to the Rector's Delegate for the Erasmus+ and International Mobility programme
- wait to receive notification by email of the outcome of the document review; if approved, you will be allowed to sign your authorised Learning Agreement During the Mobility proposal and send it to the host institution for signature by the responsible person, then return it to the Erasmus and International Mobility Service at erasmus@unistrapg.it
At the end of your mobility period, you are required to upload the following documents in the ProErasmus digital system (Phase C -> Function E):
- The “Learning Agreement After the Mobility”, which must be signed and preferably stamped by the representative of the host institution and must include the actual dates of your mobility period
- The attendance signature register
- A copy of the “EU SURVEY” Narrative Report, which must be completed within the deadlines specified in the communications received from the Beneficiary Module platform
The recognition of your mobility period and the payment of any remaining balance of your grant will be suspended until the above requirements have been fulfilled. If you do not submit the required documentation within the deadline set by the Administration, the mobility period will be cancelled and you will be required to return any amounts received.
Learning Agreement After the Mobility
PLEASE NOTE: if the Call for Applications provides for reimbursement of travel days, you must send the following form by email to erasmus@unistrapg.it, attaching copies of your travel documents and a copy of your identification document.
The “Learning Agreement After the Mobility”form issued by the host institution is required in order to request the recognition of activities carried out during your mobility period. To this end, you must:
- download, complete, and sign the appropriate recognition request form
- upload the signed recognition request form, converted into .pdf format, to ProErasmus (Phase C - Function E)
- wait for the outcome of the evaluation by the Rector’s Erasmus+ Mobility Delegate; if approved, the recognized activities will be recorded in your student transcript
Information and useful links
Each Department appoints, for each Degree Programme, a designated faculty member as “mobility tutor”, who is responsible for the following:
- coordinating, within their Degree Programme, all activities related to mobility programmes
- providing guidance on the academic and training offer of the host institutions
- assisting in the preparation of the study or training plan to be undertaken at the host institution
The staff of the Erasmus and International Mobility Service, in collaboration with the Rector's Delegate for Mobility, usually organises:
- seminars dedicated to presenting mobility calls
- an orientation seminar for Erasmus mobility recipients, providing an overview of all steps to be followed for the correct completion of the application procedures
- upon request, a pre-departure (check) orientation meeting for beneficiaries, outlining all steps required to properly organise and manage the procedures related to mobility and the use of the relevant documentation
The dates of the seminars are communicated to students by email.
Online Linguistic Support (OLS) is a tool designed to help those taking part in the Erasmus+ programme improve their proficiency in the language they will be using during their studies abroad, so they can make the most out of this experience.
Participants who wish to enhance their language skills can take online language courses before and during their stay abroad.
Access to the language course includes a wide range of interactive and personalised activities. Participants can take language courses in any of the languages available through the linguistic support service, with no restrictions on the number of languages or learning units.