Erasmus for study purposes (SMS - KA131 and KA171 actions)

Access to mobility programmes requires enrolment for the relevant academic year in one of the following study cycles at the University for Foreigners:

• Bachelor’s degree programme
• Master’s degree programme
• Doctoral programme
• Master

The selection calls specify the exact categories of eligible participants, as well as any exclusions or limitations.

There are two distinct types of mobility that may be activated:

1. Erasmus so-called “Long mobility” lasts a minimum of 2 months (60 days) and up to a maximum of 12 months (360 days). At the Università per Stranieri di Perugia, this option is available to all eligible participants.
2. Erasmus so-called “Short mobility” has a minimum duration of 5 days and a maximum duration of 30 days. At the Università per Stranieri di Perugia, this type of mobility is generally reserved for PhD candidates only.

The selection calls will specify whether one or both of the above types of mobility are actually available.

The activities you may carry out during your mobility must be strictly related to the learning objectives of your degree programme. Within these limits, and in close accordance with what is specified in your Learning Agreement, during your Erasmus study mobility at the host university you will be able to:

• attend courses and take exams and assessments included in the study plan of the host university
• undertake activities aimed at the preparation of your undergraduate thesis
• carry out research activities related to your doctoral dissertation
• pursue a blended mobility programme (study + traineeship and/or thesis research). In this case, the activities must complement your study programme and be supervised by the host university

Please note that the host university may require specific language qualifications to access the activities described above. 

In order to ensure a high-quality international mobility experience at the host university, during your mobility period you are not permitted, under penalty of cancellation of your mobility and immediate repayment of your Erasmus grant, to:

• attend courses or take exams at the University for Foreigners of Perugia
• graduate at the University for Foreigners of Perugia

The countries where mobility periods can be undertaken and the specific host universities are explicitly indicated in each Selection Call or Notice and in the associated ProErasmus application. Mobility is not permitted in countries or destinations other than those indicated.

Currently, for Calls and Notices relating to action KA131, eligible destination countries are:

• Programme Countries, which include: the Member States of the European Union, the countries of the European Economic Area (Iceland, Liechtenstein, Norway), and EU candidate countries (Turkey, Serbia, and the Republic of North Macedonia)

• Partner Countries, the detailed list of which can be accessed at the following link.

  Partner countries

For Calls and Notices relating to action KA171, the current eligible destination countries are:

• Uzbekistan
• Senegal
• Montenegro
• Kosovo
• Albania

A support grant is usually awarded for each mobility assignment. The amount of this grant is subject to a large number of variables (including: travel distance, destination country, mode of travel, situations of fewer opportunities), and normally consists of the sum of:

• a main contribution from European Union funds
• an additional contribution from European Union funds intended for students with "fewer opportunities"
• a supplementary contribution from university funds
• further contributions from funds provided by the Ministry of University and Research
• further contributions from funds provided by the Umbria Regional Agency for the Right to University Study

A more precise determination of the contributions can be found in the Selection Calls for mobility, although it is not always possible even there to determine the amount of some contributions whose funds become available only after approval of the Call.

For general reference, regarding the main contribution, it is useful to know:

• that in general, the contribution from European Union funds is disbursed to you, up to 80% of the total amount, upon your arrival at the destination, and settled upon your return;
• that for mobilities under the KA131 programme (i.e. the standard mobility instrument), the amounts for "long-term" mobility can be:
  • for travel, from a minimum of €28.00 to a maximum of €1,735.00
  • for accommodation, from a minimum of €350.00 to a maximum of €400.00 per month
• that for mobilities under the KA171 programme, the amounts for "long-term" mobility can be:
  • for travel, from a minimum of €28.00 to a maximum of €1,735.00
  • for accommodation, from a minimum of €700.00 to a maximum of €900.00 per month

Erasmus+ mobility under KA131 (the standard mobility scheme) is promoted by the University during different time cycles, corresponding to the European funding cycles. Currently:

• a number of mobilities have been awarded and are underway; these must be completed by 30 September 2026 (Call 2025)
• the new mobilities under Call 2026 must take place between 1 June 2026 and 30 September 2027

Erasmus+ mobility under KA171 refers to the three-year validity period of the relevant agreement (academic years 2024/25 – 2025/26 – 2026/27) and is promoted by individual Departments during the relevant year; mobilities under this scheme must also be completed by 30 September of that academic year at the latest.

In addition, each mobility must be aligned with the academic calendar of the host university

A selection process is required for the allocation of each type of mobility. To this end:

• The Università per Stranieri di Perugia publishes a Call for Applications for each mobility type, inviting interested candidates to apply through the ProErasmus platform by a set deadline.
• A selection committee evaluates the applications and draws up a merit ranking, which is subsequently approved by the Rector, who assigns the requested destinations by official decree.

Only if the number of assignments is lower than the available funds does the Università per Stranieri normally publish an Additional Notice, which takes into account the order in which eligible applications are received. In such cases, the mobility opportunity and associated grant are awarded immediately, subject to the availability of funds.

The first step is to identify your intended mobility destination from those offered by the University. This should be done well in advance of the application deadline stated in the Call for Applications, and you are encouraged to begin this process even before the Call is published.

When doing so, make sure to carefully check:

• that you meet the language requirements set by the chosen host university
• that your academic record aligns with the requirements of the host institution
• that the academic offer at the host university is compatible with the learning objectives of your degree programme, ensuring that you can select appropriate activities.

The necessary information is:

• typically available on the websites of international partner universities, in the section dedicated to incoming Erasmus+ mobility
• otherwise obtainable by corresponding with the Erasmus coordinators of the partner university, whose contact details can usually be found in the ProErasmus application or on the international university’s website.

Each international university sets its own language requirements that incoming students must meet in order to participate in a mobility programme. You should verify (either on the host university's website or by contacting their Erasmus coordinator):

• the language of instruction used at the host university
• the minimum required proficiency level
• whether you are required to provide an official language certificate or any other proof or evidence of language proficiency

The university you have chosen may ask you, at the application stage, to provide one of the following:

1. a language certificate, possibly specifying which certifying bodies are accepted
2. OLS test: this is a language proficiency test offered via the community platform called Online Language Support. In order to access it, candidates must independently register on the EU ACADEMY – OLS portal (link); upon completion of the test, an official PDF certificate with your achieved level will be issued. You will simply need to send the OLS test result to the partner institution.
3. proficiency form: this is a document that can be issued by the Università per Stranieri di Perugia, after an assessment with the relevant language lecturer and/or tutor (currently available for English and Spanish). You will need to request it by email from the Erasmus staff, specifying:
   1. the language of instruction for which the certification is required
   2. the minimum language level required by the host university
   3. the deadline set by the host university for submission of the certification

Before applying for the selection process, you must have already finalized your learning agreement. Please note that a separate learning agreement is required for each mobility destination you wish to apply for.

To create your learning agreement, you must use the ProErasmus platform, which will require you to provide the following mandatory information in successive steps:

• Your motivations for choosing that destination, in relation to your academic path
• Your language skills in comparison to those required by the host university
• The semester in which you wish to undertake your mobility
• The duration of your mobility (in months, or days for short mobilities)
• The list of academic activities you intend to carry out at the host university, including the corresponding credits
• The hyperlink – URL – to the webpages of the host university where the course descriptions and other relevant information supporting your proposed learning agreement can be found

Your learning agreement will be reviewed by your mobility tutor, who – in accordance with the deadlines specified in the Call – may:

1. Approve it, allowing you to submit your application for that specific destination
2. Request modifications
3. Provide a reasoned rejection; in this case, you will be able to submit a new proposal if you wish

Remember that a separate, validated learning agreement from your tutor is required for each mobility destination.

You can submit an application for a Call for Applications or a Mobility Notice through the ProErasmus platform, which you can access using your university institutional credentials.

When you are in the dedicated area of ProErasmus:

• you can select one or more training proposals approved by your academic tutor, authorizing the submission of your application
• you will receive an email confirming successful completion of the process
• you will also receive an email when the selection procedure is completed, informing you of your outcome

Go to ProErasmus

The Erasmus and International Mobility Service will, immediately after your mobility assignment, notify the host university (so-called "nomination"). In this way, the university where you will carry out your mobility will be informed of all relevant details (your personal data, mobility period, etc.).

At this point:

• the more organized universities will promptly send you an email with all necessary instructions for you to decide whether to accept your mobility place (“application” procedure), which usually includes an application form, a request for an identity document, and other forms. The most important part of the application, however, is the Learning Agreement, which will be explained in the following section.
• however, you might not receive any communication. In this case, you will need to contact the host university yourself to inquire about the "application" procedure and follow their instructions.

The standard outcome of the application procedure is the receipt of an acceptance letter. However, it is possible that, due to incomplete documentation, missed deadlines, or simply unforeseen difficulties at the host university, the application procedure may result in a negative outcome. Should this occur through no fault of your own, you will have the right to select a new destination, only if you have already proposed one and it has been validated by the committee.

After you have been awarded a mobility placement, you must ensure that your learning plan is shared with and approved by the host University through the completion of a Learning Agreement. This document defines your study plan abroad and guarantees the recognition of the credits (ECTS) earned.

To do this, you must:

1. check again that the course offerings at the host University still correspond to the activities previously indicated in your validated learning plan. If there have been any changes, you may adjust the Learning Agreement as necessary, while remaining consistent with the original plan;
2. download, fill in, sign, and save in .pdf format the Learning Agreement Before the Mobility template
3. upload the document to ProErasmus by accessing Phase B and then selecting the document called "LA erasmus before the mobility" from the drop-down menu; complete the required fields and finally authorize the submission to your mobility tutor and to the Rector’s Delegate for the Erasmus+ program and international mobility
4. wait to receive, via email, the result of the document’s evaluation, which, if positive, will allow you to proceed as follows:
   1. if the host University requires the use of OLA, access the platform and enter the content of your approved Learning Agreement proposal
   2. if the host University does not require the use of OLA or requests approval of the paper version, you must notify the Erasmus Office at erasmus@unistrapg.it so that the Office can submit the document you previously uploaded in ProErasmus to the Rector’s Delegate for signature. You will then be responsible for sending the signed document to the host University for countersignature, and for returning it to the Erasmus and International Mobility Office

The Learning Agreement is the most important part of the acceptance process at the host University. However, its signature does not replace the acceptance letter, which remains essential for you to sign the financial agreement with the University for Foreigners of Perugia and receive your mobility grant.

Once your Learning Agreement has been finalized, you will be able to access the 'mobility financial agreement' form through the ProErasmus application, which is essential in order for you to receive your mobility grant.

You will need to:

1. log in to ProErasmus and go to Phase D "Mobility Management", then select Function C "Financial Agreement"
2. enter the required information in the guided procedure (type of travel - standard or green - and banking details), and submit it to the Erasmus and International Mobility Office
3. wait for an email notification confirming the formal validation of your agreement
4. download, sign, and upload the agreement in the system, submitting it to the University's legal representative for signature
5. wait for an email notification confirming the completion of your financial agreement

Once your Learning Agreement and financial agreement have been finalized, it is in your best interest to proceed as soon as possible with the following steps:

• check the healthcare services available abroad and, if necessary, take out a suitable insurance policy;
• verify entry and registration procedures in the host country (e.g. entry visa for non-EU students);
• look for accommodation (you may wish to use the services offered by the host university);
• purchase your travel ticket.

Please note that at the beginning of each semester, most universities organize a welcome and orientation event for Erasmus+ students. Make sure to arrive in time to attend this or any other event communicated to you by your host university.

Upon your arrival at the host university, you must immediately introduce yourself for an initial meeting with the designated contacts at the host institution (typically at the Erasmus or International Relations Office) to obtain the Certificate of Arrival and Registration.

The date indicated on the certificate will be used to calculate the scholarship you will receive. For this purpose, you must promptly send a scanned copy of the certificate via email to erasmus@unistrapg.it.

Certificate of Arrival and Registration

During your mobility period, you may find it necessary to make changes to your Learning Agreement for various reasons. This is only possible within the first 30 days following the start date of your mobility.

To do so, you must:

1. informally contact both your mobility tutor and the Erasmus coordinator at the host university to ensure that your proposed changes are appropriate;
2. download, complete, sign, and save as a .pdf the Learning Agreement During the Mobility form
3. upload it to ProErasmus by accessing Phase B and selecting the document titled “LA erasmus during the mobility” from the drop-down menu
4. complete all mandatory fields and authorize the submission to both your mobility tutor and the Rector’s Delegate for the Erasmus+ and international mobility programme
5. wait for an email notification of the outcome of the document’s evaluation. If approved, you will alternatively be able to:
   1. if the host institution uses OLA, log in to the platform and enter the content of your approved Learning Agreement During the Mobility proposal
   2. if the host institution does not use OLA or requires approval of the paper form, you must inform the Erasmus Office at erasmus@unistrapg.it so that they can forward the document you previously uploaded to ProErasmus for the Rector’s Delegate’s signature for the Erasmus+ programme. You will then be responsible for sending the signed document to the host university so it can be signed by the relevant authority and returned to the Erasmus and international mobility office

The extension request must be submitted at least 30 days before the originally scheduled end date. Only in the case of a second extension, this notice period is reduced to 15 days.

To do so, you must:

• informally contact your mobility tutor as well as the Erasmus coordinator at the host university to ensure the feasibility of your request
• download, complete, sign and save as a .pdf the extension request form. Only if you intend to add new learning activities during the requested extension period, you must also attach a proposed Learning Agreement During the Mobility (as a single .pdf file including both the extension request and the LA During the Mobility)
• upload it in ProErasmus by accessing Step B and selecting from the dropdown menu the document entitled "prolungamento mobilità erasmus"
• fill in the required fields and authorize the submission to your mobility tutor and to the Rector's Delegate for the Erasmus+ and International Mobility Programmes
• wait to receive notification of the outcome of the document evaluation by email; if approved, you will receive at your institutional email address the document entitled "extension request" already signed by the Rector’s Delegate for the Erasmus+ Programme
• it will then be your responsibility to forward the document to the host institution for signature by the relevant authority and return it to the Erasmus and International Mobility Office

At the end of your mobility, you will need to:

• request and obtain your Final Mobility Certificate before your departure. Without this certificate, your mobility cannot be recognised and you will be required to return any funds received. This document:
  • must be signed and preferably stamped by the mobility coordinator of the host institution;
  • must clearly indicate the actual start and end dates of your mobility period
• request and obtain your Transcript of Records before your departure. This is the document through which the host university certifies the activities you have completed during your mobility. Without this certificate, it will not be possible to recognise the activities you have undertaken.
• complete the online questionnaire called “EU SURVEY”. On the scheduled day of your departure, you will receive a message from the Beneficiary Module platform with a link to the form. After completing the survey, you will receive a PDF copy of the questionnaire by email.

These documents must be uploaded to the ProErasmus platform, in the section dedicated to the management and reporting of your mobility (Function D).

If the host university is unable to provide the required documents in hard copy before your departure, it is possible to obtain them afterwards, including direct submission by email to the Erasmus and International Mobility Office of the Università per Stranieri di Perugia, at erasmus@unistrapg.it.

Final Mobility Certificate

PLEASE NOTE: If the Call for Applications provides for the reimbursement of travel days, you must send the following form via email to erasmus@unistrapg.it, attaching copies of your travel receipts and a copy of your identification document.

Travel Declaration

The Transcript of Records issued by the host university is the prerequisite for submitting a validation request for activities carried out during mobility. To this end, you must:

• download and complete the form below
• sign it, convert it to .dft format, and upload it to ProErasmus (Phase C - Function E)
• wait for the evaluation outcome by the Rector's Delegate for the Erasmus+ Programme, following which—if the evaluation is positive—the validated activities will be officially recorded in your student record

Final validation request form for activities carried out during mobility

Each Department appoints a faculty member for each Course as the "mobility tutor," who is responsible for:

• coordinating mobility program activities within the relevant Course
• providing guidance on the educational and training offerings of host institutions
• assisting with the preparation of the academic or training activity plan to be carried out at the host institution

List of mobility tutors

The staff of the Erasmus and International Mobility Service, in collaboration with the Rector’s Delegate for Mobility, usually organises:

1. a seminar mainly for first-year students, focusing on the international mobility opportunities promoted by the Università per Stranieri di Perugia
2. seminars on the presentation of mobility calls
3. an orientation seminar for Erasmus mobility grant recipients, providing a comprehensive overview of the steps to be followed for the proper completion of the application process and approval of the OLA/Learning Agreement
4. a pre-departure orientation seminar (check), during which all necessary steps to organise and correctly manage the required procedures and related documentation for mobility are explained

The dates of the seminars are communicated to students via email. 

Online Linguistic Support (OLS) is a tool designed to help participants in the Erasmus+ programme improve their proficiency in the language they will use for their studies abroad, so they can make the most of this experience. 

Participants wishing to enhance their language skills can attend online language courses before and during their stay abroad. 

Access to the language course includes a wide range of interactive and tailored activities. Participants may take language courses in any of the languages available through the linguistic support service, with no restrictions on the number of languages or learning units.