Erasmus for study purposes (SMS - KA131 and KA171 actions)

 Participation in mobility programmes requires enrolment – in the relevant academic year in which the mobility takes place – in one of the following degree programmes at the Università per Stranieri:

• Bachelor’s degree programme
• Master’s degree programme
• Doctoral programme
• Master’s programme

The selection calls specify in detail the categories of eligible participants, including any exclusions or limitations.

In principle, two distinct types of mobility can be activated:

1. The so-called Erasmus "Long mobility" has a minimum duration of 2 months (60 days) and a maximum of 12 months (360 days). At the Università per Stranieri di Perugia, this type is accessible to all eligible applicants.
2. The so-called Erasmus "Short mobility" has a minimum duration of 5 days and a maximum duration of 30 days. At the Università per Stranieri di Perugia, this type is normally reserved for PhD candidates only.

The selection calls specify whether both or only one of the above-mentioned types can actually be activated.

The activities you may carry out during your mobility must be strictly related to the learning objectives of your study programme. Within these limits, and in full accordance with the provisions of your Learning Agreement, during your Erasmus mobility for study purposes at the host university you may:

• attend courses and take the exams and assessments included in the study plan of the host university
• undertake activities related to the preparation of your Bachelor’s or Master’s thesis
• conduct research activities supporting the preparation of your doctoral dissertation
• carry out a continuous blended mobility (study + traineeship and/or thesis research). In this case, the activities must complement your study and be supervised by the host university

Please note that the host university may require you to meet specific language requirements in order to access the above activities. 

Given the importance of completing a high-quality international mobility period aimed at undertaking activities at the host university, during your Erasmus mobility you will not be allowed, under penalty of mobility cancellation and return of the grant:

• to attend courses or take exams at the University for Foreigners of Perugia
• to graduate at the University for Foreigners of Perugia

The countries where a mobility period may take place and the specific destination universities are explicitly identified in each selection Call or Notice and in the related ProErasmus platform. It is not possible to carry out mobility in countries or at destinations other than those indicated.

Currently, for Calls and Notices relating to the KA131 action, the eligible destination countries are:

• Programme Countries, which include: the Member States of the European Union, the countries of the European Economic Area (Iceland, Liechtenstein, Norway), and EU candidate countries (Turkey, Serbia, and the Republic of North Macedonia)

• Partner Countries, the full list of which can be accessed at the following link.

  Partner countries

For Calls and Notices relating to the KA171 action, the currently eligible destination countries are:

• Uzbekistan
• Senegal
• Montenegro
• Kosovo
• Albania

A mobility grant is generally associated with each mobility placement. The amount of this grant depends on a wide range of variables (including, among others: travel distance, destination country, mode of travel, circumstances of fewer opportunities), and typically consists of the following components:

• a main contribution from European Union funds
• a supplementary contribution from European Union funds allocated to students with "fewer opportunities"
• an additional contribution from university funds
• further contributions from the Ministry of Universities and Research
• additional contributions from the Umbria Regional Agency for the Right to Higher Education

More precise details on the allocation of contributions can be found in the Mobility Calls for Applications; however, even in these, it is not always possible to determine the amount of certain contributions, as their funds become available only after approval of the Call.

For general guidance, it may be useful to know the following regarding the main contribution:

• typically, the EU-funded contribution is disbursed at 80% of the total amount upon your arrival at the destination, with the balance paid upon your return;
• for KA131 mobility (the standard mobility programme), grants for "long" mobilities may cover:
  • travel: from a minimum of €28.00 to a maximum of €1,735.00
  • living expenses: from a minimum of €350.00 to a maximum of €400.00 per month
• for KA171 mobility, grants for "long" mobilities may cover:
  • travel: from a minimum of €28.00 to a maximum of €1,735.00
  • living expenses: from a minimum of €700.00 to a maximum of €900.00 per month

Erasmus+ mobilities under KA131 (the standard mobility framework) are promoted by the University in different cycles, which correspond to European funding periods. Currently:

• a number of mobilities have been assigned and are in progress, which must be completed by September 30, 2026 (Call 2025);
• the new mobilities under Call 2026 must take place between June 1, 2026 and September 30, 2027

Erasmus+ mobilities under KA171 refer to the three-year validity period of the relevant agreement (academic years 2024/25 - 2025/26 - 2026/27) and are promoted by individual Departments during the relevant year, in which they must also be completed no later than September 30.

Each mobility must also align with the academic calendar of the host University

A selection process is required for the allocation of each type of mobility programme. For this purpose:

• the Università per Stranieri di Perugia publishes a Call for Applications for each type of mobility, inviting interested candidates to submit their applications via the ProErasmus platform within a specified deadline
• a selection committee evaluates the applications and drafts a merit ranking, which is then approved by the Rector, who formally assigns the available placements

Only if the number of assignments is lower than the available funds, the Università per Stranieri usually publishes an additional Supplementary Notice, in which eligible applications are considered based on the order of submission. This process allows for the immediate allocation of the available mobility slots and associated grants, subject to the remaining funds.

The first step is to identify your preferred mobility destination among those offered by the University. This should be done well in advance of the application deadline indicated in the Call, and you may find it beneficial to begin this process even before the Call is published.

As you do so, pay close attention to the following:

• that you meet the language requirements set by the chosen host institution
• that your academic progress matches the entry requirements of the host institution
• that the academic offer of the host institution aligns with the learning objectives of your degree programme, and that you can effectively select suitable courses or activities.

The necessary information can be found:

• usually on the international universities' websites, in the section dedicated to incoming Erasmus+ mobility
• alternatively, by contacting the Erasmus coordinators at the host institution, whose contact details can typically be found in the ProErasmus application or on the host university’s website.

Each international university sets its own language requirements that incoming students must meet in order to participate in a mobility programme. You should therefore check (on the host university's website or by contacting their Erasmus coordinator):

• which is the main language of instruction at the host university
• what the minimum required level is
• whether you are required to provide an official certificate or any other proof or evidence of language proficiency

The university you have chosen may, at the application stage, require you to provide: the following:

1. a language proficiency certificate, possibly specifying which certifying bodies are accepted
2. OLS test: this is a community-based online language assessment called Online Language Support. To access it, candidates must independently register on the EU ACADEMY – OLS portal (link). Upon completion, a pdf certificate indicating the language level attained is issued; you simply need to send the OLS test result to the international counterpart
3. proficiency form: this is a document that can be issued to you by the Università per Stranieri di Perugia upon request, following a test with the lecturer and/or language instructor in the relevant language (currently available for English and Spanish). You will need to request this via email from the Erasmus staff, specifying:
   1. the language of instruction for which you are requesting certification
   2. the minimum language level required by the host university
   3. the deadline set by the host university for submitting the certification

Before participating in the selection process, you must have already finalized your study plan. Please note that a separate study plan is required for each mobility destination you are interested in.

To prepare your study plan, you must use the ProErasmus application, which will ask you to enter the following mandatory information in successive steps:

• your motivations, related to your academic path, that lead you to choose this destination
• the language skills you possess in relation to those required by the chosen host institution
• the semester in which you wish to carry out your mobility
• the duration of your mobility (in months or days, in the case of short mobilities)
• the list of learning activities you intend to undertake at the host institution, including the corresponding credits
• the hyperlink – URL – to the web pages of the host institution where the course descriptions and other relevant information for the assessment of your study plan are available

Your study plan will be evaluated by your mobility advisor, who, within the deadlines set in the Call for Applications, may:

1. approve it, allowing you to proceed with submitting your application for that specific destination
2. request modifications
3. reject it with justification; in this case, you may submit a new plan if you wish

Remember that you need a separate study plan, validated by your advisor, for each destination

You can apply for a Call or Mobility Notice through the ProErasmus application, which you can access using your institutional university credentials. 

Once you are in the dedicated ProErasmus area:

• you can select one or more of the academic proposals approved by your tutor and authorize the submission of your application
• you will receive an email confirming the successful completion of the process
• you will also receive an email when the selection process is concluded, informing you of the outcome

Go to ProErasmus

The Erasmus and International Mobility Service will, immediately after your mobility has been assigned, notify the host university (known as "nomination"). In this way, the university where you will undertake your mobility will be informed of all relevant details (your personal data, mobility period, etc.).

At this stage:

• the more organised universities will promptly contact you by email, providing the information you need to assess whether to accept your placement (the so-called "application" procedure), which generally includes an application form, proof of identity, and other required documents. The most important part of the application is the Learning Agreement, which we will discuss in the next section.
• however, you may not receive any communication. In this case, you will need to contact the host university yourself to inquire about the "application" procedure and complete it accordingly.

The typical outcome of the application procedure is the receipt of an acceptance letter. However, it is possible that, due to incomplete documentation, failure to meet deadlines, or simply unforeseen issues at the host institution, the application procedure may be unsuccessful. If this occurs through no fault of your own, you will be entitled to apply for a new destination, only if you had previously indicated one and it has been approved by the committee.

After you have been awarded a mobility placement, you must ensure that your learning plan is shared and approved by the host university by completing a Learning Agreement. This document defines the study programme you will undertake abroad and guarantees the recognition of the ECTS credits earned.

To do this, you must:

1. once again check that the course offerings at your chosen university still correspond to the activities you included in your validated learning plan. If any modifications have occurred, you may adapt the Learning Agreement as necessary, while remaining consistent with your original plan;
2. download, complete, sign, and save as a .pdf the Learning Agreement Before the Mobility template
3. upload it to ProErasmus by accessing Phase B and then selecting the document titled "LA erasmus before the mobility" from the drop-down menu; then fill in the mandatory fields and authorize submission to your mobility tutor and to the Rector’s Delegate for the Erasmus+ and International Mobility programme
4. wait to be notified by email of the outcome of the document review, which, if successful, will allow you to proceed as follows:
   1. if the host university requires the use of the OLA platform, access the platform and enter the content of your approved Learning Agreement proposal
   2. if the host university does not require the use of OLA or requests approval of the paper-based form, you must notify the Erasmus Service at erasmus@unistrapg.it so that the document you previously uploaded in ProErasmus can be forwarded for signature to the Rector’s Delegate for the Erasmus+ Programme. It is then your responsibility to send the document to the host university so that it may be signed by the appropriate official and subsequently returned to the Erasmus and International Mobility Service

The Learning Agreement is the most important element of the acceptance process at your host university, but its signature does not replace the acceptance letter, which remains essential in order for you to sign the financial agreement with the University for Foreigners of Perugia and receive your mobility grant.

Once your Learning Agreement has been finalized, you will be able to access the mobility financial agreement through the ProErasmus platform, which is essential for you to receive your mobility grant.

You will need to:

1. log in to ProErasmus and go to Phase D "Mobility Management", then select Function C "Financial Agreement"
2. enter the required information in the guided procedure (type of travel – standard or green – and your bank details), and submit it to the Erasmus and International Mobility Service
3. wait for an email notification confirming the formal validation of the agreement
4. download, sign, and re-upload the agreement in the system, submitting it to the university’s legal representative for their signature
5. wait for an email notification confirming the completion of the financial agreement

Once your Learning Agreement and financial agreement have been finalized, it is in your best interest to proceed as soon as possible with the following steps:

• check the health care services available abroad and, if necessary, obtain appropriate health insurance;
• review the entry and registration procedures for the host country (e.g., entry visa for non-EU students);
• search for accommodation (you may use the services offered by the host university);
• purchase your travel ticket.

Please note that most universities organize a welcome and orientation event for Erasmus+ students at the beginning of the semester. Make sure your arrival is scheduled in time to participate in this or any other event as notified by your host university.

Upon arrival at the host university, you must immediately report for an initial meeting with the representatives of the host institution (usually at the Erasmus and/or International Relations office) to obtain the Certificate of Arrival and Registration.

The date on the certificate is the one from which your scholarship will be calculated. For this purpose, you must promptly send a scanned copy of the certificate by email to erasmus@unistrapg.it.

Certificate of Arrival and Registration

It may happen that during your mobility period, for various reasons, you find it necessary to make changes to your Learning Agreement. This is only possible within the first 30 days from the start date of your mobility.

To do this, you must:

1. informally contact your mobility tutor as well as the Erasmus contact person at the host university, to ensure the appropriateness of your request;
2. download, complete, sign, and save in .pdf format the Learning Agreement During the Mobility form
3. upload it to ProErasmus by accessing Phase B and selecting the document titled "LA erasmus during the mobility" from the drop-down menu
4. fill in the required fields and authorize the submission to your mobility tutor and to the Rector’s Delegate for the Erasmus+ and International Mobility Programme
5. wait to receive notification by email of the outcome of the document evaluation, which, if approved, will allow you to alternatively:
   1. if the host institution uses the OLA, log in to the platform and transpose the contents of your approved Learning Agreement During the Mobility proposal
   2. if the host institution does not use OLA or requires approval of the paper model, you must inform the Erasmus Office at erasmus@unistrapg.it so that the document you previously uploaded to ProErasmus can be submitted for signature by the Rector’s Delegate for the Erasmus+ Programme. It is then your responsibility to transmit the document to the host university for the appropriate signature and return it to the Erasmus and International Mobility Office.

The extension request must be submitted at least 30 days before the originally scheduled end date. In the case of a second extension, the advance notice required is reduced to 15 days.

To do this, you must:

• informally contact your mobility tutor as well as the Erasmus coordinator at the host university, to ensure your initiative is appropriate
• download, complete, sign, and save as a .pdf file the extension request form. Only if you intend to add new learning activities during the requested extension period, you must attach a Learning Agreement During the Mobility proposal to the extension request (as a single .pdf file containing both the extension request and the Learning Agreement During the Mobility)
• upload it to ProErasmus by accessing Phase B and selecting from the drop-down menu the document named "mobility extension Erasmus"
• complete the required fields and authorize the submission to your mobility tutor and to the Rector’s Delegate for the Erasmus+ programme and international mobility
• wait to be notified of the outcome of your document assessment via email, which, if successful, will allow you to receive at your institutional email address the extension request document already signed by the Rector’s Delegate for the Erasmus+ Programme
• you will then be responsible for forwarding the document to your host university so it can be signed by the appropriate contact person and returned to the Erasmus and International Mobility Office

At the end of your mobility period, you will need to:

• request and obtain the Final Certificate of Mobility before your departure. Without this certificate, your mobility period cannot be validated and you will be required to return any funds received. This document:
  • must be signed and, if possible, stamped by the mobility coordinator at the host institution;
  • must indicate the actual start and end dates of your mobility period
• request and obtain the Transcript of Records before your departure. This document is issued by the host university to certify the activities you completed during your mobility. Without this certificate, it will not be possible to recognize the activities you have carried out.
• complete the online questionnaire called “EU SURVEY”. On the scheduled date of your departure, you will receive a message from the Beneficiary Module platform containing the link to the questionnaire. Once completed, you will receive a PDF copy of the questionnaire via email.

These documents must be uploaded to the ProErasmus application in the section dedicated to the management and reporting of mobility activities (Function D).

Only if the host university is unable to provide you with the required documents in paper format before your departure, will it be possible to submit them afterwards, including directly via email to the Erasmus and International Mobility Service of the Università per Stranieri di Perugia, at erasmus@unistrapg.it.

Final Certificate of Mobility

PLEASE NOTE: If the Selection Call provides for the reimbursement of travel days, you must send the following form via email to erasmus@unistrapg.it, attaching copies of your travel receipts and a valid ID.

Travel Declaration

The Transcript of Records issued by the host university is the prerequisite for proceeding with the validation request for activities carried out during mobility. To this end, you are required to:

• download and complete the form below
• sign it, convert it to .dft format, and upload it in ProErasmus (Phase C - Function E)
• await the outcome of the assessment carried out by the Rector's delegate for the Erasmus+ Programme; if successful, the validated activities will be recorded in your student record

Final validation request form for activities carried out during mobility

Each Department appoints a faculty member for every programme as a “mobility tutor”, responsible for:

• coordinating mobility programme activities within their respective programme
• advising students on the academic and training opportunities offered by host institutions
• assisting in the development of the study or training activity plan to be undertaken at the host institution

List of Mobility Tutors

The staff of the Erasmus and International Mobility Service, in collaboration with the Rector’s Delegate for Mobility, usually organizes:

1. a seminar mainly for first-year students, presenting the international mobility opportunities promoted by the Università per Stranieri di Perugia
2. seminars dedicated to presenting calls for international mobility
3. an orientation seminar for Erasmus mobility grant recipients, during which all the steps to successfully complete the application procedures and approval of the OLA/Learning Agreement are explained
4. a pre-departure orientation seminar (check), during which all the necessary steps to properly organize and manage the procedures related to the mobility period and the use of the relevant documentation are illustrated

The dates of the seminars are communicated to students by email.

Online Linguistic Support (OLS) is a tool designed to help Erasmus+ participants improve their proficiency in the language they will use while studying abroad, enabling them to make the most of their experience.

Participants wishing to enhance their language skills may take online language courses before and during their stay abroad.

Access to the language course includes a wide range of interactive and tailored activities. Participants can take language courses in any of the languages available in the linguistic support service, with no restrictions on the number of languages or study units.